If you’re responsible for relocating the office, you’re going to have a lot on your hands. You may be feeling a sense of apprehension or even dread at the thought of it. It’s never pleasant having to organise a relocation for anyone, but if you don’t know what you’re doing, it could be a recipe for disaster. Although relocating an office is a huge task, it can be very completed by following a few simple steps.

1. Determine your budget How much will your relocation process cost?

When it comes to office relocation in Melbourne, the expenditures can quickly add up. Due to delays, oversights, and complications that arise unexpectedly, budgets can easily be overshot. This budget will most likely be managed by the project manager, and it will likely include charges such as interior design and new stationery – but not legal or property fees.

It’s just as difficult to stick to your budget as it is to make one. Things you may not have considered can lead to unpleasant surprises and hidden charges. Here are a few budget items that many people overlook:

• Have you thought about the cost of dilapidations or reinstalling the office you’re leaving?
• Do you have any leased or specialty equipment that has to be handled differently? This might comprise everything from art collections to toxins.
• Are there any restrictions on access or scheduling that will affect the cost of your relocation?

You must figure out the whole cost of your workplace relocation before you start. Because you haven’t moved previously, you may misjudge – or completely overlook – significant costs. You may find it advantageous to speak with an experienced interstate removalists NSW to Victoria about your move, as they may be able to shed light on the total costs!

2. Who needs to know you’re relocating?

A relocation project’s success hinges on effective communication. Although it may not always fall under the facilities manager’s remit, if it does, it’s critical to have a plan in place to spread the word about your relocation. Customers, suppliers, landlords, and other contacts can be informed in a variety of ways, including:

• With client receipts and invoices, distribute flyers or change-of-address cards.
• Send an email or a direct mail campaign.
• Publish a notice on your website.
• In your emails, include a P.S. message.
• Posts on social media

3. Information Technology, Data, Computers, and Networks

How will you move your electrical and IT equipment, or will you use the opportunity to update to new IT equipment? When it comes to relocating IT equipment, there is no shortage of factors to consider. Because they’re so important to the operation of most modern enterprises, you must take special care of them. After they’ve been moved with extreme caution, they must be recommissioned and attached to often complicated network infrastructures. 

Integrated services providers will give you with the information, skills, and resources you’ll need to ensure a successful shift. Additionally, they will assist before to, during, and after your move, ensuring that you have the assistance you require to minimize disruptions.

This can include services like as packing and unpacking to ensure that everything is safely transported to the correct location, furniture dismantling and reassembly, cleaning of current and new spaces, and manning of help desks.

Joyce Laroche